Charity FAQs

What is meant by Charity Entry and Own Entry?

a. Charity Entry An entry in the event that is paid for by an Affiliate Charity or the Official Charity. If you secure a charity entry, your charity will expect you to agree to raise a minimum amount in sponsorship money, and may ask you to pay a registration fee towards the cost of your entry. b. Own Entry Any type of entry (e.g. standard/late/club) which you pay for yourself.  Runners who have purchased their Own Entry are welcome, but not obliged, to fundraise for any charity of their choice. If you do wish to fundraise for an Affiliate Charity or the Official Charity, you can let them know via the ‘tell a charity I have my own entry’ link in your MyDetails account. N.B. GROUP OWN ENTRY – Each group member who wishes to link their entry to an Affiliate Charity must do so separately after completing their own entry. The group leader can only assign a charity to their entry via their ’My Details’ account and is not able to do so on behalf of a group. This enables members of one group to fundraise for a variety of different causes. When you advise a charity that you wish to fundraise for them, they will spend time, effort and money on building a relationship with you. Therefore, please do not do so unless you are very committed to fundraising.

What if I cannot see the Charity I wish to fundraise for on your website, can I still run and raise funds for them?

If the charity is not listed on our website you are welcome to run for them, however you would need to purchase a Standard Entry into the race and contact the Charity directly to let them know you are raising funds for them.

How do I get a Charity Entry?

 a. Instant Charity Entry (ICE)
Secure an ICE with Cancer Research UK. When you sign up for ICE, you agree to various terms and conditions (including minimum sponsorship) and your Charity Entry in your chosen race is then instantly ’approved’.

b. Apply for a Charity Entry
Apply for a Charity Entry with one of our Affiliate Charities and the charity then has 21 days, or until Charity Entries close (whichever comes first), to either approve or decline your application before it expires. You will be informed via email of the outcome of your application. If you change your mind while awaiting approval, please log into your MyDetails account and select the option to cancel your application.

If I secure a Charity Entry, how much sponsorship money will my Charity expect me to raise?

This will depend on the charity you choose. If you sign up for an Instant Charity Entry with our Official Charity or one of our Premier Affiliate Charities, you will be asked to agree to raise a minimum amount in sponsorship money as part of the sign up process. If you are thinking of applying for a Charity Entry with one of our other Affiliate Charities, and wish to know what is expected of you before submitting your application, please contact the charity directly to discuss this with them. Contact details are provided on your chosen Affiliate Charity’s page. 

If I secure a Charity Entry with an Affiliate Charity, do I have to fundraise for that charity?

YES! Your chosen Affiliate Charity has paid for your Charity Entry and will require a minimum amount in sponsorship money to ensure that their involvement in the event results in funds being raised for the charity. Please think very carefully before securing a Charity Entry as any change of heart on your part, whether that be regarding your choice of charity, your ability to raise the minimum sponsorship required, or taking part in the event at all, can have a very negative impact on the charity.

Can you run the race on behalf of two charities and if so how would you enter?

This depends on whether you are on your own standard place OR a charity place, there are two options: option one – purchase your own place. You would set up your Just Giving page and choose to raise funds for two charities as you wish. Option two – charity place. If you choose a charity place you can only enter a raise funds for one charity, the charity purchases and pays for your place and it is not possible for this to be split between two charities.

Can you run the race on behalf of two charities and if so how would you enter?

This depends on whether you are running on your own standard place OR a charity place, there are two options. Option One – Purchase Your Own Place: You would set up your Just Giving page and choose to raise funds for two charities as you wish. Option Two – Charity Place: If you choose a charity place you can only enter and raise funds for one charity, the charity purchases and pays for your place and it is not possible for this to be split between two charities.

After entering

I know my chosen charity requires me to pay them a registration fee towards the cost of my Charity Entry. Who should I contact to find out how to pay this?

Please contact your chosen charity directly.

I have an approved Charity Entry but wish to withdraw from the event. What should I do?

Please contact your Charity as soon as possible to discuss this with them directly as they will need to withdraw your entry on your behalf. Please note that you cannot defer your entry to the following year; you would simply need to begin the entry process from scratch when entries for the next year open. Your charity will incur a fee for the withdrawal of your Charity Entry so please do think carefully before entering the event.

Can I transfer my Charity Entry from one location to another?

This would be treated as two entirely separate entries. For example, If you have an approved Charity Entry in the Edinburgh event and wish to change to the Glasgow event, you would need to ask your charity to withdraw your entry in the Edinburgh event and you would then need to enter the Glasgow event from scratch, providing entries are still open.

Can I transfer my Charity Entry to another runner?

This would be treated as two entirely separate entries. The withdrawal of your Charity Entry and the other runner’s entry are not at all related. You would need to ask your charity to withdraw your entry and the other runner would need to begin the entry process from scratch, providing entries are still open. If entries are closed, it will not be possible for the second runner to participate. Your charity will incur a fee for the withdrawal of your Charity Entry, so please do think carefully before entering.

I’m worried that I won’t manage to raise the minimum sponsorship required by my chosen charity. What should I do?

Your charity will incur a fee for the withdrawal of your original entry, and is not obliged to guarantee your new entry, so please do think carefully before initially choosing your race distance and discuss any proposed changes with your charity as soon as possible.

Who should I contact if I have a question about a JustGiving page?

Please contact JustGiving directly. 

Since selecting a Charity, applying for them and being approved to run for them, I now wish to run for a different Charity. Is this possible?

If you have applied for a Charity place and your Charity has approved you, this Charity has now paid for your place. If you wish to withdraw your entry so you can apply for a different Charity, you will need to advise the Charity directly to discuss and they will need to withdraw you from the race for you to apply with another Charity. Your charity will incur a fee for the withdrawal of your Charity Entry so please do think carefully before doing so.

I would like to get sponsorship forms to raise funds for my chosen charity, how do I do this?

Please contact your chosen charity directly to ask them to send these out to you. 

What information can I expect to receive from the event organisers?

Your Event Information Pack will be available from within your My Details account 10 days prior to the event. Your Event Information Pack is a document that we, as the event organiser, produce to tell you everything you need to know about the event and is tailored to the specific race distance you are participating in. You do not need to contact your charity with questions about the event, e.g. start time, transport options or to find out when you will receive your race number.

How does my sponsorship money get to my charity?

The easiest and quickest way to get the money you raise to your charity is by setting up an online giving page at www.justgiving.com. Alternatively, ask your chosen charity to provide you with sponsorship forms and once you have collected all monies, you can send your charity a cheque for the total amount. Please do speak to your charity regarding the most suitable method of collecting and submitting sponsorship money and they will be able to help you. Your sponsorship money must always be sent directly to your chosen charity and not to the event organisers.

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